Free resource for recruiters

Job interview transcript example for recruiters

Q: What is an interview transcript?

An interview transcript is the written record of what the interviewer and the candidate said, usually with speaker labels. Recruiters use it as evidence: to check answers against the role's criteria, to write notes and recommendations, and to quote the candidate accurately to a client or hiring manager.

Q: How do you transcribe an interview?

You can type it up from a recording, upload a recording to a transcription tool, or transcribe it live. ReCo transcribes live in Chrome during Google Meet and Microsoft Teams interviews without a bot joining, and through the computer microphone for phone and face-to-face interviews (paid add-on). No audio or video is stored.

Q: What is the difference between an interview transcript and interview notes?

The transcript captures everything that was said. Notes capture what matters for the decision: evidence against each criterion, your own read of the person, open questions and logistics. With a live transcript running, your notes can stay short.

Q: Should I share the full transcript with my client?

Usually not. Clients and hiring managers need the assessment, not every word. Share a recommendation that quotes the evidence that matters, keep the transcript as your working record, and remove sensitive asides that are not relevant to the role.

Q: Is it legal to transcribe a job interview?

Rules differ by country. In the EU, transcription involves processing personal data under GDPR, so you need a legal basis and should inform the candidate. Confirm your own notice and legal basis for each market where you hire. ReCo stores no audio or video and lets you edit the transcript.

Q: How long does it take to turn a transcript into a recommendation?

Written manually, a detailed recommendation report often takes 1.5 to 2 hours. With the transcript, notes, CV and role in one workspace, Kure Search reduced it to 30 to 45 minutes per report.

A realistic job interview transcript from a recruiter screening call, followed by the notes and recommendation written from it. Copy it to train your team, or see how ReCo turns a live transcript into a write-up.

Book Demo Try ReCo free for 14 days

Designed for compliance with:GDPREU AI ActCCPA/CPRA

Example

Job interview transcript example: recruiter screening call

A 15-minute first-round screen for a Senior Product Manager role in B2B fintech. Speaker labels are kept and filler words removed.

Synthetic example: the candidate, companies and figures are invented for illustration.

Transcript

Screening call, Senior Product Manager

Recruiter: Thanks for making time today. I'd like to understand your current role first, then go through what the client is looking for. Could you start with your scope? Candidate: Sure. I'm a senior product manager responsible for onboarding and KYC for small business accounts. I own the flow from sign-up to the first transaction, and I work with two engineering squads, risk and design. Recruiter: What changed in that flow in the last year that you were directly responsible for? Candidate: We rebuilt document verification. Completion went from roughly 60 to 74 percent in two quarters, and manual reviews dropped by about a third. Recruiter: How did you decide what to build first? Candidate: We mapped where applicants dropped out and interviewed ten customers who abandoned. Most of the drop was at proof of address, so we started there instead of the bigger redesign leadership wanted. Recruiter: Was there pushback? Candidate: Yes. The head of risk was worried about fraud exposure. We agreed on a staged rollout with a fraud threshold that would stop the release automatically. It never triggered. Recruiter: The client's role includes people management. How many people report to you today? Candidate: No direct reports. I mentor two associate PMs, but formally they report to my manager. Recruiter: Thanks, that's useful to know. What are you looking for in your next move? Candidate: A bigger product area and the chance to build a small team. Ideally still in regulated products. Recruiter: The role is hybrid, two days a week in the office. Does that work for you? Candidate: Yes, two days is fine. Recruiter: And your notice period? Candidate: Three months.

From transcript to write-up

What the recruiter writes from that transcript

The transcript is evidence. These are the notes and the recommendation built from it, including the criterion the interview did not cover.

Interview notes

Evidence by criterion

Role: Senior Product Manager, B2B fintech (client: fintech scale-up) Evidence by criterion - Owns a product area end to end: strong. SMB onboarding and KYC from sign-up to first transaction. - Measurable impact: strong. Document verification rebuild, completion about 60% to 74% in two quarters, manual reviews down about a third. - Data-led prioritisation: strong. Drop-off analysis and ten customer interviews; chose proof of address over a larger redesign. - Stakeholder management: good. Handled risk concerns with a staged rollout and an automatic fraud threshold. - People management: no evidence yet. No direct reports; mentors two associate PMs. Motivation: bigger product area, wants to build a small team, prefers regulated products. Logistics: hybrid two days a week OK; notice period three months. Follow-up: how they would hire and lead a team of three.

Recommendation

Paragraph for the client

Recommendation: progress to the client interview. The candidate shows strong evidence of owning a regulated onboarding product end to end, including a document verification rebuild that lifted completion from about 60% to 74% within two quarters. Their prioritisation was data-led, and they handled risk concerns with a staged rollout rather than escalation. The interview produced no evidence yet for people management: the candidate mentors two associate PMs but has no direct reports. I recommend the client focuses the next conversation on how they would hire and lead a team of three.

Using a transcript well

What a useful interview transcript gives you

A transcript is only the raw material. Its value comes from what you can check, quote and decide with it afterwards.

Exact answers you can quote

Who said what, in the candidate's own words, including the numbers and examples you will want in the recommendation.

Evidence you can check against criteria

Compare the answers with the role's criteria and see which ones the interview covered and which it did not.

A record you can edit before AI uses it

Remove a sensitive aside or an off-topic detail before the transcript feeds a summary, a feedback message or a report.

Live transcript in ReCo

Get the transcript while you interview, next to the CV and the role

ReCo transcribes the interview live in Chrome during Google Meet and Microsoft Teams calls, with no bot joining. Phone and face-to-face interviews are captured through the computer microphone as a paid add-on. The transcript sits next to the CV, the job description and your notes, so the write-up starts from the same evidence.

No audio or video is stored; ReCo works from the transcript.
Live transcription in English, Polish, German, Danish, Ukrainian and more.
Edit the transcript before AI drafts notes or a recommendation.

Where the transcript fits

The interview workspace between sourcing and your ATS

Sourcing tools help you find candidates. Your ATS or recruitment CRM stores and tracks them. ReCo is built for the interview work in between: the transcript, the notes, the assessment and the write-up.

01 / Sourcing

Finding candidates

There you search, identify, and reach candidates.

Sourcing tools

LinkedIn RecruiterSourceWhaleSeekOuthireEZ

02 / Interviewing

Interviews, evaluation, write-ups

You've got one workspace for all your calls — with full candidate & role context and AI support before, during, and after every interview.

4-6hsaved every week

Less tool-switching, interview prepping & writing.

Interview workspace

ReCo

Try interviewing in workspace - 14 days free Book a demo - see it with your workflow

03 / Store and track

Managing the
process & database

There you store candidate information, manage relationships, and track the hiring process.

ATS and recruitment CRM

BullhornGreenhouseLeverWorkable

✨ More than a notetaker

Not another notetaker. The place you do the whole interview job - from running the call to the finished report.

Think ChatGPT + a notetaker in one recruiting workspace, already set up for candidate interviews. Prepare the role and questions, run the call with the CV, notes, and live transcript at hand, then create the write-up from those same sources. Because the context builds as you work, AI can help without extra prompts, uploads, or re-explaining the candidate and role.

Prep, run, write up - one space

Role context and questions before the call; the CV, JD, and your own notes at hand during it; a write-up built from those same sources after - you choose what feeds each part, and what you write yourself.

A recommendation report you edit however you like

Generate the whole candidate report, rewrite one paragraph with your own instruction, or write a section by hand - all in the same editor, with the sources behind each block up to you: transcript, notes, CV or job description.

A notetaker at its core

A live transcript for Google Meet and Teams, with no audio or video stored. Face-to-face meetings and phone calls on speakerphone are captured through the computer microphone as a paid add-on.

Time back after every conversation

Reports, notes, and summaries done 50-80% faster - while the conversation is still fresh.

AI that needs no prompting

Chat and quick actions already know your candidate and role - ask for follow-up questions, a tailored candidate feedback message, or a search strategy. No prompt engineering, no transcript to paste, no role to explain.

Compliance built into the flow

CV blinding and transcript editing - data stays local, you control what gets processed.

A workflow your team will actually use

Recruiters keep working the way they already do, but with the full interview stage in one place. You get consistent structure across calls and reports, while useful AI does not depend on everyone mastering prompts or rebuilding context.

Questions recruiters ask

Interview transcripts: FAQ

How transcripts are made, shared and turned into recommendations.

What is an interview transcript?

How do you transcribe an interview?

What is the difference between an interview transcript and interview notes?

Should I share the full transcript with my client?

Is it legal to transcribe a job interview?

How long does it take to turn a transcript into a recommendation?

More interview resources

ChatGPT for recruiters Interview notes template Interview feedback examples Interview questions library Executive search software

Pricing

From interview to recommendation. 50–80% faster.

Buying as:

Get ReCo for only:

€39

per license/month + VAT

Less than the cost of writing one recommendation report manually.

5+ licenses

Teams

Custom quote

The same workspace for the whole team, priced around its size.

Add-onPriced on requestFace-to-face meetings and/or phone callsCaptured through your computer mic and paid on top of the license.See our Privacy Policy and Terms & Conditions.

All current features included:

50–80% less time on reports and summaries — drafts from your transcript, CV, and role context

Real-time transcript, no bots joining the call — EN, PL, DK, DE, UA, and more

Context-aware AI, no re-explaining every time — knows the role, CV, and conversation

One workspace from prep to deliverable — JD, CV, transcript, notes, and output in one place

Private by design — CV blinding and transcript editing — data stays local, you control what gets processed

“

Piotr Lewandowski

Talent Business Partner · HR Hints

Interview admin went from the heaviest part of the day to something that barely registers.

Start 14 day free trial — add to Chrome Book a demo — see it with your workflow

No credit card required · Start your trial in minutes