Use case: candidate feedback

Candidate feedback messages drafted from the interview

Q: How do I give feedback to a candidate after an interview?

Be specific and timely: name the role, the main reasons connected to its requirements and, where useful, what would make the candidate a closer fit next time. Keep it respectful and leave out anything not related to the role.

Q: Does ReCo send the message to the candidate?

No. ReCo drafts the message in Chat with ReCo. You review it, edit it and send it yourself by email or from your ATS.

Q: Which reasons can I share with the candidate?

The decision and the main reasons connected to the role's requirements, for example people management or the working model. Leave out comparisons with other candidates, internal notes and anything unrelated to the role. ReCo drafts from the interview context; you decide what goes into the message.

Q: Can it write other candidate messages?

Yes. Ask Chat with ReCo in your own words, for example for an invitation to the next stage or a message about the client's decision. The interview context is already loaded.

Generate Rejection Message is a Quick Action in Chat with ReCo. It drafts a tailored message from the interview itself: the role, the candidate's CV, the transcript and the reasons you discussed. You check the reasoning and the wording, edit what you want and send it through your usual channel. Every candidate gets specific, respectful feedback, and you never start from a blank page.

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Chat with ReCoNotes

Provide Job Role InsightsSuggest QuestionsAnalyze Candidate – Role fitGenerate Rejection Message

Generate Rejection Message

Hi Tomasz,

thank you again for your time and for the thoughtful conversation.

After reviewing the overall fit for this Product Lead role, we have decided to move forward with other candidates whose profiles more closely match our current needs. In particular, this position requires hands-on people management of a team of Product Managers and regular on-site presence in Warsaw (3-4 days per week), both of which are not fully aligned with your current experience and working model preferences.

I really appreciate your interest in Klarna Business and hope to stay in touch for future opportunities that might be a closer fit.

Best,

Chat with ReCo in a demo session: a rejection message drafted from the interview.

How it works

From decision to message in a minute

The interview context is already in the session, so the message reflects this candidate, not a template.

1
Make the decision
After the interview you decide on the next step. ReCo does not reject candidates; you do.
2
Draft the message
One click drafts a message that names the role and the specific reasons, in a respectful tone.
3
Check and send
Edit the wording, copy the message and send it by email or from your ATS.

Three different documents

Candidate message, internal assessment and client recommendation

All three come from the same interview, but they have different readers. Keep them separate.

What goes into a candidate message, an internal assessment and a client recommendation
	Message to the candidate	Internal assessment	Client recommendation
Who reads it	The candidate	You and your team	The client or hiring manager
What it contains	The decision, the main reasons tied to the role, thanks and an open door	Evidence per criterion, gaps and open questions	Evidence per requirement, motivation, logistics and your recommendation
What to leave out	Comparisons with other candidates, internal notes, anything unrelated to the role	Nothing you could not justify from the evidence	Personal details the decision does not need

Before sending, check that every reason you give the candidate is accurate and related to the role.

Why it matters

Feedback candidates remember for the right reasons

Specific feedback after an interview protects your reputation with candidates and clients.

Specific, not generic

The message refers to the actual role and the points from the conversation, not a one-size-fits-all rejection.

Done in a minute

No blank page, and no pasting the transcript into ChatGPT to write it.

Always reviewed

You check the reasoning and the wording before anything reaches the candidate.

Customer story

"For me, interview admin went from the heaviest part of the day to something that barely registers."

Piotr LewandowskiTalent Business Partner, HR Hints

Read the case study

~5 hSaved per week

12-15Interviews a week, streamlined

Questions recruiters ask

Candidate feedback in ReCo: FAQ

Writing feedback, sending it and other candidate messages.

How do I give feedback to a candidate after an interview?

Does ReCo send the message to the candidate?

Which reasons can I share with the candidate?

Can it write other candidate messages?

Pricing

From interview to recommendation. 50–80% faster.

Buying as:

Get ReCo for only:

€39

per license/month + VAT

Less than the cost of writing one recommendation report manually.

5+ licenses

Teams

Custom quote

The same workspace for the whole team, priced around its size.

Add-onPriced on requestFace-to-face meetings and/or phone callsCaptured through your computer mic and paid on top of the license.See our Privacy Policy and Terms & Conditions.

All current features included:

50–80% less time on reports and summaries — drafts from your transcript, CV, and role context

Real-time transcript, no bots joining the call — EN, PL, DK, DE, UA, and more

Context-aware AI, no re-explaining every time — knows the role, CV, and conversation

One workspace from prep to deliverable — JD, CV, transcript, notes, and output in one place

Private by design — CV blinding and transcript editing — data stays local, you control what gets processed

“

Piotr Lewandowski

Talent Business Partner · HR Hints

Interview admin went from the heaviest part of the day to something that barely registers.

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